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PowerPoint Plug In
This page describes the PowerPoint Slide Transmit Plug-In developed by Netbriefings to perform the scaling, conversion, upload and distribution of PowerPoint slides and slide shows in conjunction with Netbriefings' eConference Enterprise.
Click on a subject below for additional information. Many of the steps provided have (example) links which open pop-up windows, when clicked, that show what you should be seeing at that step in the process. Be sure to look at the Recommended Browser Settings to keep the browsers from displaying a previous version of a slide if you upload a revised version.
1. Description
2. Downloading The Add-ins
3. Installing The TransmitSlides.PPA PowerPoint Add-in
4. Installing The TransmitSlides.DLL COM PowerPoint Add-in
5. Transmit Slides during Slide Show
6. Batch Processing to Server
7. Batch Processing to Local Disk
8. Unload/Remove the The TransmitSlides.PPA Add-in
9. Recommended Browser Settings
1. Description
There are two parts to the PowerPoint Add-In.
The first, TransmitSlides.PPA, is used to transmit PowerPoint slides one at a time during an event that includes a PowerPoint SlideShow to the Netbriefings server and from there out to the viewer. These slides are sent to remote web-based viewers one at a time during a PowerPoint presentation, at the same time as they are presented to the local audience. The uploaded slides are integrated into the audio and video streams, or are made available to be pulled from the server by teleconference participants.
The second part is a COM Add-In used to scale, convert and transmit PowerPoint slides in a batch from the PowerPoint application. The converted presentation can either be sent immediately to a Netbriefings server for inclusion in a Web based presentation, or the batch can be saved on local disk.
Both types of slide processing are controlled by a Presenter Access Code. This code is used to authenticate the slides and to ensure they are associated with the correct presentation.
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2. Downloading the Add-ins
The PowerPoint Add-Ins are both contained in a file which can be downloaded from the Netbriefings website. There are several links to the download file on this page.
The download file is a self-extracting compressed file that contains both the TransmitSlides.PPA file and the COM Add-In and supporting DLL's.
Once the package is downloaded and decompressed, you will need to start the setup process that will copy the files to the correct location on your computer and will configure the Add-Ins in the PowerPoint program.
Download:
- Put the mouse cursor on this PowerPoint
Slide Transmit Plug-In link;
- a) Click the LEFT mouse button , or;
b) Click the RIGHT mouse button; Select the Save Link As... or Save Target As... Menu Option;
- Make note of the directory on your computer where the file is saved;
Plug-In File Installation:
- Open the Windows Explorer;
- Open the directory where the download file from Step 2. was saved;
- Double-click on the TransmitSlides.exe file;
(example)
- When the Self-Extractor window opens, click Unzip;
(example)
- When the extractor is done, click OK and then Close;
(example)
- Close all applications other than the Windows Explorer;
- In the Windows Explorer, double click on the Setup.exe file;
(example)
- At the Welcome Screen, Click OK;
(example)
- Verify the installation directory is OK and click the large, square button;
(example)
- If a message box pops up asking to keep or overwrite a file
that is newer than the file being copied in, always select KEEP the newer file.
- Click OK;
(example)
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3. Installing The TransmitSlides.PPA PowerPoint Add-in
- Open PowerPoint
- Click Tools Menu, then Macro, then Security...;
- Record the Security Level. Set the Security level to Medium.
- Go to the Tools Menu
- Select Add-ins, and the Add-in Window will appear.
(example)
- Select Add New
- Locate and select TransmitSlides.PPA from your local folders
(example)
- Click OK
- A window will appear regarding the enabling of macros
- Click Enable Macros
(example)
- Now in the Available Add-ins Box, you will have TransmitSlides with a Check mark. This means the Add-in is loaded into memory.
(example)
- Click the Close button.
- Go to the Tools Menu item
- You will see Transmit Slides during Slide Show on the Tools Menu
- If you changed the Security Level in Step 3. above, Click Tools Menu, then Macro, then Security
- Set the Security level to its Original Value.
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4. Installing The TransmitSlides.DLL COM PowerPoint Add-in
- This component was automatically installed in PowerPoint during the Plug-In File Installation above;
Click on the Tools Menu Item to see Transmit Slide Show;
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5. Transmit Slides during Slide Show
If you want to convert and transmit a PowerPoint presentation to the eConference Enterprise Server while it is presented to a local audience:
- Start PowerPoint;
- Click on the Tools Menu Item;
- Select Transmit Slides during Slide Show Menu Item;
- Specify whether you want to convert the slideshow and send it to the server or to a local disk directory. If the slides are being sent to a remote server, you will need to enter the following pieces of information:
- Server Socket Port Number (default is 1770)
- Server Name (default is www.netbriefings.com)
- Access Code (this is provided by the Event Manager)
- Background Color for the border around the slides.
- You can also scale the slides as they are being sent to the server by specifying a different value for the height and the width. If you want the slides to be scaled proportionately, ensure that the Maintain Aspect Ratio box is checked.
- It is recommended that the slides be converted to the JPG format, which is the default, unless it is specifically required to have them converted to GIF images. The GIF option can be selected by checking the box labelled: GIF for the Output type.
- When the information has been entered, click the OK button.
- A dialog box will appear asking whether you want to transmit the slides now. Click Yes to start the slideshow and the transfer. The first slide in the presentation will appear in full screen mode and will be converted and sent to the server.
- As you advance the PowerPoint slides, they will be converted, scaled if necessary, and sent to the server for distribution to the remote viewers.
- When you reach the end of the presentation, click or press the Space Bar to exit the slideshow.
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6. Batch Processing to Server
If you want to convert and transmit a PowerPoint presentation to the eConference Enterprise Server in a batch:
- Start PowerPoint;
- Click on the Tools Menu Item;
- Select Upload Slides Menu Item;
- A dialog window will appear with data entry fields. The number of slides in the presentation is shown in the upper left corner of this dialog window.
- Specify whether you want to convert the slideshow and send it to the server or to a local disk directory. If the slides are being sent to a remote server, you will need to enter the following pieces of information:
- Server Port Number (default is 1770)
(example)
- Server Name (default is www.netbriefings.com). The server name is the server you are using. For instance, event.netbriefings.com
- Access Code (this is provided by the Event Manager)
- Background Color for the border around the slides.
(example)
- You can also scale the slides as they are being sent to the server by specifying a different value for the height and the width. If you want the slides to be scaled proportionately, ensure that the Maintain Aspect Ratio box is checked.
- It is recommended that the slides be converted to the JPG format, which is the default, unless it is specifically required to have them converted to GIF images. The GIF option can be selected by checking the box labelled: GIF for the Output type.
- When the information has been entered, click the OK button.
- A dialog box will appear asking whether you want to transmit the slides now. Click Yes.
- A progress bar and counter will appear to show how many of the slides have been sent to the server. When all of the slides have been converted and transmitted successfully, a dialog window will appear.
(example)
- Then click OK (example)
- Then click the Exit button on the Transmit Slides dialog window to close it.
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7. Batch Processing to Local Disk
If you want to convert a PowerPoint presentation and save to local disk in a batch:
- Start PowerPoint;
- Click on the Tools Menu Item;
- Select Transmit Slide Show Menu Item;
- A dialog window will appear with data entry fields. The number of slides in the presentation is shown in the upper left corner of this dialog window.
- Click the Local Directory option.
- Enter the name of a directory or use the "browse" feature to locate the directory where you want to store the slides. If you do not select or enter a directory name, the default of c:\pptslides\ will be used.
- If you want a HTML wrapper around the slide image, check the HTML Wrapper box. This function will be available only for Local Drive Option.
- You can enter the hexadecimal code for a background color, or use the Show Color button to select a color.
- Make sure that the Output Type and slide dimensions are correct.
- Click the OK button. A dialog box will appear asking whether you want to transmit the slides now. Click Yes.
- Press OK button.
- Press Yes for the Question : Do you want to transmit the slides now?
- A progress bar and counter will display the status of the process.
- Once All the slides are exported successfully, a message box will appear with a confirmation message. Click the OK button.
- Click Exit to Quit.
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8. Unload/Remove the TransmitSlides.PPA Add-in
If you want to convert a PowerPoint presentation and save to local disk in a batch:
- Click Start;
- Click Settings...;
- Click Control Panel;
- Select Add/Remove Programs;
- Scroll down and double click on the entry that says: Netbriefings Transmit Slides;
- Click the Remove button;
- Click Yes to verify that you want to remove the Add-In's;
- Click OK when the removal is complete;
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9. Recommended Browser Settings
If you revise your PowerPoint Slides and upload them more than once, your browser settings may cause confusion because your browser will display the previous copy instead of the latest revision. To help prevent this, please adjust your browser settings as described below:
For Microsoft Internet Explorer:
- Click Tools;
- Select Internet Options...;
- Select General;
- Select Settings...;
- Check for newer version of stored pages:
- Check: Every visit to the page; ('website' for some versions of IE)
- Click OK;
- Click OK;
For Netscape Navigator:
- Click Edit;
- Select Preferences...;
- Expand Advanced;
- Select Cache;
- Document in cache is compared to document on network:
- Check: Every time;
- Click OK;
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If at any time you experience problems downloading the slide
transmit plug-in, please notify Netbriefings at 866-225-1532.
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